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Improving lives by solving problems in agriculture and the environment

Business Policies

Business Policies

Code of Business Conduct

This Code of Business Conduct sets out fundamental standards for members of the
Governing Board (“the Board”) and for all employees of CABI to help ensure compliance with
legal requirements and our standards of business conduct. Lawful and ethical behaviour is
required at all times.

Code of Business Conduct

Procurement Procedures

These guidelines summarise CABI's policy on the procurement of supplies and services. Where there are questions on the content or the practical application of this policy, these should be addressed either to the CFO or the Financial Controller.

Procurement Procedure

Outcomes of CABI Invitations to Tender since 2012 are made public on our ITT results page. Current tenders are made public on the same page.

Anti-Fraud

CABI requires all staff at all times to act honestly and with integrity and to safeguard CABI‟s assets.

Fraud is an ever-present threat to these assets and hence must be a concern to all members of staff as well as to management. Fraud may occur internally or externally and may be perpetrated by staff, consultants, suppliers, contractors or development partners, individually or in collusion with others.

The purpose of this document is to set out the responsibilities with regard to fraud prevention, what to do if you suspect fraud and the action that will be taken by management.

Anti-Fraud Policy and Response Plan

CABI Policy and Guidelines for Proper Scientific Conduct in Research

This policy promotes  high ethical standards including rigour, honesty, integrity and respect for life, the law and the public good. It also instructs all members of CABI, whether students, staff or administrators, to recognise the responsibilities that they share for developing and maintaining a culture in which sound research practices are adopted and inappropriate ones detected.

CABI Policy and Guidelines for Proper Scientific Conduct in Research

Intellectual Property Rights

Policy regarding Intellectual Property Rights generated by CABI's own activities, and externally funded activities .

IP policy

The CABI Science Strategy

This outlines CABI’s strategic objectives and priority research areas to support the delivery of the CABI Medium Term Strategy, 2017–2019. It provides a medium-term context for shorter-term decisions and to guide programme and project development, planning and resource allocation.

The CABI Science Strategy

The CABI Project and Programme Gender Strategy

The CABI Project and Programme Gender Strategy focuses specifically on CABI’s development projects and research, and provides guidelines on mainstreaming gender considerations throughout the project cycle. It has been prepared following a review of the gender policies, strategies, and resources of CABI’s key donors, and reflects current international best practice in gender mainstreaming. Plantwise has a separate programme-level gender strategy which gives more detailed guidance specific to the programme.

Project and Programme Gender Strategy

The CABI Workplace Gender Strategy

This Workplace Gender Strategy aims to ensure a workplace that is free from discrimination from gender bias and to provide a working environment in which all employees can realise their full potential and contribute to business success.

Workplace Gender Strategy

We are committed to making continuous improvements in the management of our environmental impact as part of our goal of developing a sustainable organisation. We will work to promote environmental care and awareness with an emphasis on the need to reduce energy consumption, and to manage our carbon footprint.

CABI's Environmental Policy

Read CABI's UK Annual Carbon Report 2014

Money Laundering

The legislative requirements concerning anti-money laundering procedures are lengthy and complex. This Policy has been written so as to enable CABI to meet the legal requirements in a way which is proportionate to the low risk to CABI of contravening the legislation.

Due to the nature of our products and services, it is unlikely that attempts would be made to launder funds through CABI, but staff should be alert to the possibility.

The purpose of this policy is to make staff aware of current legislation, their responsibilities and the consequences of non-compliance with this policy.

Whilst the risk to CABI of contravening the legislation is low, it is extremely important that all employees are familiar with their legal responsibilities: serious criminal sanctions may be imposed for breaches of the legislation.

This Policy sets out how any concerns should be raised.

Money Laundering Policy

Bribery

The policy applies to all CABI staff worldwide and to any associated persons providing services to CABI e.g. agents, collaborations and contractors.

To ensure all CABI employees and associated persons are aware of the requirements of the UK bribery Act 2010 and in accordance with the CABI Bribery policy. All acts of bribery are strictly prohibited and breached of the policy are considered a disciplinary matter for staff and a breach of contract for associated persons. Acts of bribery may result in criminal conviction under the Bribery Act.

Bribery is one aspect of fraud and as such this policy should be seen in the context of the policies, procedures and standards of behaviour defined in the CABI anti-fraud policy.

Bribery Act

To fulfil its mission CABI must be a truly knowledge-based organisation.  We will ensure that the knowledge we generate and the information and data we collate and communicate is shared with as wide an audience as possible through open content, open processes and open infrastructure.  Our vision for 2020 states that “we will be providing supporting data and scientifically validated information for most of the world’s major strategic initiatives in agricultural and environmental development”, and these policies support that vision.

CABI's knowledge management policies

CABI requires all staff at all times to act honestly and with integrity and to safeguard CABI‟s assets.

Fraud is an ever-present threat to these assets and hence must be a concern to all members of staff as well as to management. Fraud may occur internally or externally and may be perpetrated by staff, consultants, suppliers, contractors or development partners, individually or in collusion with others.

The purpose of this document is to set out the responsibilities with regard to fraud prevention, what to do if you suspect fraud and the action that will be taken by management.

Anti-Fraud Policy and Response Plan

The Designated Fund (known as Designated Fund however referred to in this paper as ‘DF’ for brevity) was introduced in March 2012. Depending on CABI’s financial position at the end of the year, and the amount available within the DF at that time, each year an allocation may be set aside towards the DF. This is therefore funding by CABI.

Designated Fund  

The aim of the guidance is to enable staff to raise concerns about suspected malpractice at an early stage and in the right way. Examples of such malpractice would be fraud, falsification of records or results, harassment or bullying of employees, collusion, price fixing or any other illegal activity. This policy is designed to allow employees to raise such concerns freely without fear of discrimination or recrimination. We would rather that the matter is raised when it is just a concern rather than wait for proof. The procedure is not intended to deal with personal issues: these can be addressed under CABI’s grievance procedures. This ‘Whistle blowing’ procedure is primarily for concerns where the interests of others or of CABI itself are at risk.

Whistle Blowing Policy

CABI’s general approach to risk is to instil a culture of risk awareness throughout the organisation such that every employee considers risk as part of their everyday activities.

This risk management policy forms part of CABI’s corporate governance arrangements. This document comprises a Policy Statement, specification of roles and responsibilities, and an outline of CABI’s risk management processes. It is also supported by existing related CABI-wide policies. The purpose of this policy is to ensure that the risk management processes adopted by CABI are understood by all members of staff and are clear and transparent to all our stakeholders.

CABI's Risk Management Strategy

Plantwise

As part of the CABI led Plantwise programme we have developed policies covering the international transfer of biological specimens for identification, pest reports, use of plant clinic data, personal data protection, the use of pesticides, engaging agro-input suppliers, and fundraising

CABI's Plantwise Policies

Tropical Agriculture Platform

The Tropical Agriculture Platform (TAP) is a partnership that was initiated by the G20. Its main focus is the development of national capacities for agricultural innovation. CABI has been actively involved in developing the following policies to which we and other development organizations will adhere:

TAP Conceptual Background (English)

TAP Guidance Note on Operationalization (English)

TAP Synthesis Document (English)

TAP Synthesis Document (French)

TAP Synthesis Document (Spanish)